Welcome to our ultimate guide of blogging tools, which includes the software and resources that we personally use to run our two six-figure blogs. They are the best tools around to help you grow and monetize your blog!
When Alex and I started blogging, we tried every blogging tool, software, gimmick, webinar, launch, and any other magic pills you can think of.
It was a time of learning and mistakes, and it was 100% necessary for our business.
The following is the best of the best from what we found in the growing and creating of our successful health and fitness blog, Avocadu.com.
These are not only the best blogging tools that we use personally for our blogs but also what many of our fellow successful bloggers use as well.
We have broken down the best blogging tools into the following categories:
- Blog Writing
- Page Speed and Performance
- Other Tools
Some of these blogging tools are paid tools, but we have tried to provide a free option wherever possible!
BLOG WRITING TOOLS
These first few blogging tools can all help you improve your blog content from top to bottom.
They will help you write better content and headlines for search engine optimization (SEO) and maximum social media exposure AND improve the grammar and readability of your content.
1. Grammarly (Grammar and Proofreading)
Have you ever received a comment on your blog from the grammar police?
I actually think it’s quite hilarious when people take the time to read your entire article and then leave a lousy comment letting you know that you misspelled one word along the way.
Sure, I’m happy to fix the error but it’s comical to see how much time people spend concerned about other people.
Here’s the deal…
If you’re anything like me, you tend to type as you talk and think things out in your head, which means that you tend to make spelling errors and grammatical mistakes often.
I even proofread my content after writing it and usually multiple times but I STILL miss grammatical mistakes.
When you read over your own content, you tend to skim over it because you already know what it says. The alternative is to have someone else proofread your content but this can be costly and more time-consuming.
Grammarly to the rescue!
This software is one of the best blogging tools out there for grammar and proofreading.
Grammarly automatically checks your work for most spelling and grammatical issues and proposes changes to fix the errors:
You can do this by uploading Word documents to their software to proof before adding your content to WordPress or you can use their browser extension and fix corrections right within WordPress:
You can choose to accept their corrections or ignore them.
Now, this is not a complete substitution for proofreading or double checking your work. It’s still a computer checking your work, so it definitely does miss some things.
For example, it often doesn’t catch words that are spelled correctly but simply added in the wrong place.
i.e. It wouldn’t catch sentence this because spelled correctly all words.
That sentence doesn’t make sense and is missing some words but everything is spelled correctly, so Grammarly won’t catch it.
You still need to proofread all of your work but it will catch mistakes that you notice or miss, especially if you’re a fast typer like me!
- Download the free version of Grammarly now.
- Use the browser add-on to check your existing blog posts for grammatical errors.
2. Readability Test Tool (Sentence Structure and Readability)
Did you know that the average person has the reading level of a 7th grader these days?
Seriously… I didn’t just make it up. And I’m not here to cast judgment or make any general observations about society, but here we are…
My point is this.
Your audience should be able to easily read and understand your blog content, and that relates to all aspects: sentence structure, word complexity, etc.
This also means that you don’t want it overly complex or technical or the opposite: too simple and basic.
The readability test tool gives you a good measure of how readable your content is to the average person.
This tool will tell you what grade level your content measures at:
If you’re in the green, you’re good!
I wouldn’t worry about yellow too much, but if you have any red scores, you should take a look into how to fix them.
Below the test tool, there are some standard metrics to compare your results to.
It also tells you the number of complex words in your post, words per sentence, and rounds up all of your scores on various readability indices:
You probably don’t need to use this blogging tool EVERY time you write a new blog post, but I recommend running a few of your blog posts through it to get an idea of how your content measures.
You should be able to see some trends in your reports and learn what you need to work on.
- Run 5 different blog posts through the readability tool and check your results for patterns.
- Scroll down and compare these results to the metrics below the tool to see what you need to work on.
- Run the same blog posts through the tool again after you’ve made your changes (if any).
- If there are certain mistakes that you are making throughout multiple articles, make sure to check your other content and make edits were necessary.
3. BuzzSumo (Blog Topics and Headlines)
Ever feel just super STUCK on what to write about for your next blog article?
Maybe you know that you want general topic you want to write about but you’re having a hard time deciding on the specifics of how to structure the article…
Should you write a general article on “best tips” or solve a specific problem related to the topic? HELP!!!
BuzzSumo is a great blogging tool for finding popular and trending content to give you ideas on what to write about, how to structure your content, etc.
You can use it to search for popular content on specific websites or by topic. For example, I searched for “dog training” in the example below and got the following results:
In the results above, you can see that there are two specific trending topics within the general topic of dog training: dog abuse and funny dog training “fails.”
This tells me that those are two of the most popular (and shareable) subtopics on social media and more specifically, on Facebook.
You can also sort search based on recently popular content (past week, month, etc.) or content that has been popular for years (2 years, 5 years, etc.).
The search results will provide links to articles and information on the number of social shares that piece of content has received as well as information on backlinks.
You can also filter your search results based on language, country, content type, publisher size, and more.
This software is super helpful because it can help you narrow down blog topic ideas and help you structure your headlines for attention on social media!
- Sign up for the free 7-Day trial for BuzzSumo.
- Run a search for at least 5 different popular topics or subtopics in your niche.
- Use these results to get ideas for at least 10 new blog posts.
- Repeat this process for 2-3 competitors in your niche to see what type of content is the most popular on their website.
- Consider writing articles on these popular topics to see how your audience responds.
4. Google Trends (Blog Content)
Let’s take the above step further and think about the timing of when you publish your content.
Is there a certain time of year that people are more likely to adopt puppies and need dog training?
Your content is far more likely to go viral or get shared on social media when the search volume for that particular topic is at its peak.
I can say that for us, our weight loss articles are far more likely to go viral and be shared in the beginning of the year after the holidays.
But how do we find out this information?
With Google Trends, you can type in a topic or keyword and see what kind of search trends and patterns that topic or keyword has over a period of time.
Here is an example for the term “Greek yogurt:”
This graph shows me that every year, at the beginning of the year, there is a big spike in the search volume for Greek yogurt.
Not only that, but it also shows you the interest by region, and other related topics and searches:
You can filter these results based on region, number of years, and more.
Why is this helpful?
Well, for one, it can help you better plan out your blog content.
If I was writing a new article on Greek yogurt, I would be wise to wait until January to publish it based on the search volume for this particular topic.
It can also tell you how popular topics are within certain regions and provide you with a list of more specific keywords that are related to the topic that you might want to consider including in your article.
- After using the keyword research tools listed earlier in this article, run a few of your keywords or topics through Google Trends to see what kind of trends there are in the search volume.
- Check the related keywords to see if there are any relevant keywords or topics that should be included in your article.
- Use your findings to better plan out your blog content.
Make sure to also check out our full post in blog writing tips here.
BLOG DESIGN TOOLS
These next blogging tools are all related to images on your blog and anywhere else you might use them, including product creation, marketing, social media, and more.
They will help you with image creation, design, editing, and compression.
5. Stock Photography (Stock Images)
Stock photography isn’t always a great thing…
Some photos are downright cringe-worthy.
Take this photo of Vince Vaughn and Dave Franco for their movie, Unfinished Business, for example…
(image courtesy of Adweek.com)
But in most cases, stock photos can be a really great tool to have for your blog. Many of them look very beautiful and professional:
Here’s the deal…
You can’t just use any old image that you find in Google search on your blog. Those images are owned and protected.
You need permission before you can use them, and you can find yourself in the middle of a copyright lawsuit if you ignore those rules.
Stock photos can be purchased (or found for free in some cases) and used freely on your blog, and they also look very professional when you use the right ones.
Now, if you’re a professional photographer who wants to take the time and produce amazing photos for your blog…
Go for it!
They look MUCH more personal, and it’s definitely the better option if you have the time and the skills.
But most of you will be more like us and not have the time or the resources to add incredible, personal photography to every post that you write.
Check out our best recommendations for stock photos:
The free options above are great but they have far fewer photos to choose from. That’s the trade-off.
Depending on your budget and your desire for very specific photos, you might want to consider a paid plan.
6. Canva (Image Design)
No longer do you have to pay thousands of dollars to have professional designers and companies to make graphics for your blog.
No more back and forth over design specifications for days on end!
This next tool is one of the BEST blogging tools for creating and editing images on the internet. I’m going to illustrate my point with a few examples.
It’s is what we use to create all of our product images:
And it’s also what I use to create all of our Pinterest pins:
And our blog featured images:
Canva is a free, web-based tool that allows you to easily create and design images for your blog.
Some of the features include:
- Upload images or use their stock images (both free and paid options)
- Add text overlays, charts, and icons
- Save files as either images or PDFs
- Copy your designs and change sizes
- And more!
The best part is… It’s super easy to use!
No fancy Adobe Photoshop skills required!
They offer a free version and a paid plan with additional features.
- Create a free Canva account and start designing some of your featured images and Pinterest pins!
- You can also upgrade to a paid plan if you find that you need it for your business.
The upgraded features include the ability to automatically resize images and save images with transparent backgrounds.
7. BeFunky (Image Resizing and Editing)
I use this next tool mainly to resize my images before I upload them to WordPress.
The images that you upload to WordPress should always be the smallest file size because the larger the file size, the more it will slow down your website.
While Canva is really great for creating images, BeFunky is a great free tool for resizing and editing images.
I actually just used it to edit the image from the point above:
You can also make simple edits like adding borders, text, colors, touch-ups, etc.
On this blog, I take a lot of screenshots to show software (this article is a prime example), and screenshots are generally very large, high-quality photos that take up a lot of storage space.
I use this software to resize the images for my blog so they aren’t quite so large.
But after resizing them in BeFunky, there is still another step you need to take to further reduce the file size before uploading the image to WordPress…
8. Optimizilla (Image Compression)
Continuing with our discussion above about how images can slow down your blog…
It’s actually not enough just to resize images. You also must compress them to minimize the file size.
Optimizilla is a free tool that compresses your file into a smaller file size so that it takes up less space on your website.
I love Optimizilla because it’s a free web-based application that allows you to drag and drop image files very easily and compress them in seconds.
It will automatically compress the file for you — the image in the example below was compressed by 72%:
But you can also scroll down to adjust the compression settings to compress it even further:
The 79% compression resulted in a reduction in the file size from 455K to 96K.
You can change the compression settings by adjusting the bar on the right in the photo above.
- More compression = lower quality but lower file size.
- Less compression = higher quality but larger file size.
In addition to this tool, there are also a couple of plugins that you can install on your blog to help with image sizes and compression:
- Resize Image After Upload – Automatically resize your images to a specified width and height on your blog to reduce the file size and loading time on your blog.
- Optimus – Automatically compresses and optimizes photos uploaded to your blog (sometimes up to 70%)
- Read about the next blogging tool because you can use it to check your site speed and see if images are dragging down your page speed!
- When you find the images that need to be compressed, use the tools above to optimize your images!
BLOG TRAFFIC, SITE SPEED, AND PERFORMANCE TOOLS
This next set of blogging tools will help you improve the overall performance of your website.
Many of them relate to blog traffic, including keyword research, site speed, and analytics.
9. GTMetrix (Page Speed)
Your page speed refers to the amount of time it takes to load a page on your website or blog.
Page speed is one of those things that most people tend to label as a last priority or an “I’ll get to it later” task.
BIG mistake, folks.
The longer it takes your page to load, the higher your bounce rate will be.
Nobody wants to sit and wait for your page to load when Google serves them up a ton of other search results just like yours!
The frustrating part of this process is that MANY different things can cause slow loading times and some of them can be complicated to fix.
There are some awesome tools that can tell you exactly what’s wrong!
My favorite is GTMetrix because it provides pretty detailed information on what’s wrong and how to fix it.
First, it scores your page and then it outlines how you scored on different page speed metrics and how to fix it if you scored poorly:
Based on my results from the test on my blogging tips article, you can see that I’ve ranked pretty poorly with a D rating and a 3.4 second loading time.
If I click on the “Optimize Images” link, this tool will actually tell me which images should be compressed further.
This is where you can use tools like image resizing, compression, and additional plugins to help optimize your images.
Most of the popular page speed tests will provide you with some links on how to fix some of the issues, but it can get very technical very quickly.
I recommend doing your best to Google some solutions for some of the page speed issues you have but know that you may need to hire a web developer for some help on some of the issues.
Disclosure: This page contains affiliate links, which means that we may receive a commission if you sign up through our links. This is at no additional cost to you and helps us continue to offer free content on our site. P.S. We only recommend products and services that we have personally used and continue to stand by!
If you’re in this spot, we recommend contacting Grayson over at iMark Interactive. His services are very affordable and he’s super knowledgeable about WordPress.
He helped us increase our page speed on both our websites, including going through all of our WordPress plugins to see which ones were hurting our page speed.
- Run a few of your popular posts through a page speed tool test and see how you score.
- Try to fix as many of the problems as you can (you may need to Google some to see if it’s within your capabilities to fix).
- Sometimes a web developer is required to help you solve some of the problems.
- Run the speed test again to see if you’ve improved your page speed.
You can try these tools out to see if you get different results or other information on how to fix your speed issues.
10. Broken Link Checker (Website Performance)
Did you know that broken links on your site can hurt your ranking in search engines like Google and Pinterest?
The worst part about broken links is that most of the time, we don’t even know that they exist!
If you delete a post or page from your blog and it has been linked in other places on your blog, on other people’s blogs, or on social media, a 404 error will occur when anyone tries to click on one of those links for the deleted page.
Broken links occur from mistyped URLs or even more commonly, when posts or pages have been deleted.
When you try to visit a page that has been removed, you will get a 404 error that will look something like this:
The good news is that there are plenty of free blogging tools out there to help you locate these broken links.
I used BrokenLinkCheck to check my website for the purposes of this article and I found a broken link right at the top of the list.
After clicking the “url” and “src” links, I was able to locate exactly where the broken link was on my blog.
In this case, I had simply misspelled part of the link when I originally wrote it so all I had to do was go to the article and type in the correct link to fix it.
If the link is broken because a page or post was deleted, you will need to set up a 301 redirect to redirect the old link to a new URL that isn’t broken.
The easiest way to do this is with a plugin. Just make sure to use a 301 permanent rediect.
- Use a free web-based broken link checker or download the free version of Screaming Frog to check your website for broken links.
- Once you’ve located the broken links, correct any misspellings or download a plugin like Redirection to set up redirects for any necessary 404 pages.
- Keep running the broken link generator over again until you don’t have any more broken links on your site.
11. SEMrush (Keyword Research)
Why is keyword research important?
Keyword research is essential for search engine optimization, or SEO, which is what helps your content get found in search engines like Google (or Pinterest and YouTube).
It’s not enough to just write great content.
You also need to use the keywords that people are searching for to make sure that your content actually gets seen.
You also don’t want to guess what these keywords might be, especially when there are some great keyword research tools out there on the internet.
SEMrush has a very extensive keyword research tool that provides data on certain keywords, including search volume, related keywords, top articles ranking for that particular keyword, and more:
In addition to keyword research, they also offer a ton of analytics on your website that can help you with search engine optimization (or SEO).
As we explained before, better SEO means better visibility within Google search.
SEMRush provides details on your domain and your content relating to:
- Keywords Analysis – See what keywords you’re ranking for and what potential keywords would be valuable for your content
- Website Traffic – Number of page visits, what articles people are visiting most, average time spent on your website, etc.
- Bounce Rate — Remember what we discussed before about page speed and bounce rate)
- Backlinks – Who is linking back to your blog
You can also run “site audits” on your site to see what you’re doing right and where you could use some improvement to help boost your SEO score.
Now, all of these features do come at a price. SEMrush has a pretty hefty price tag, so it might not be ideal for beginners if you’re on a strict budget.
The software DEFINITELY pays for itself if you utilize most of the features, but if you’re a beginner, you’ll definitely want a simpler option (see the free option below).
Ubersuggest (Best Free Option)
Ubersuggest is a completely free keyword research tool that is perfect for beginner bloggers.
It’s far simpler and less complex than the tools described above, which makes it great for new bloggers planning out their posts and keywords.
To use this tool, simply type in a general keyword related to what you want to discuss. For this example, I used the keyword “Yoga Poses:”
The data above shows me that the keyword “Yoga Poses” has an average monthly search volume of 165,000 and a ‘medium’ SEO difficulty.
A ‘hard’ SEO difficulty would mean that it would be pretty hard for me to rank for this particular keyword because it’s very competitive. A ‘low’ score would mean that it would be a great keyword to go after because it’s less competitive.
In keyword research, ideally, you would find the keywords with the highest search volume and the lowest difficulty score.
The high search volume means the potential for a lot more traffic and the low difficulty levels means the keyword isn’t too competitive and hard to rank for.
Unfortunately, most of the highest volume keywords are pretty competitive, as you would imagine.
You need to find a good balance between search volume and difficulty level, and this is where “medium-tail keywords” and “long-tail keywords” come into play.
Let me explain…
Taking the above example a step further… If you scroll down, you’ll see some additional details about the “Yoga Poses” keyword that we searched for:
Ubersuggest will show you a comparison of the keyword that you searched for plus related keywords so you can compare and contrast the search volume and difficulty.
I highlighted the keywords “yoga poses for two people” and “yoga poses for beginners” because they had a relatively higher search volume but a relatively low difficulty score compared to the other results.
Rather than trying to rank for “yoga poses,” which is pretty competitive, a better strategy would probably be to write a few articles on the other keywords in the list above because while they don’t provide as much traffic, they are much easier to rank for.
The traffic from other “lower” volume keywords will end up adding up over time if you can rank for a few of them!
You can use Ubersuggest for free here!
- Use one of the above keyword research tools to find popular keywords in your niche.
- Check to make sure you’ve used good keywords in your existing content (and consider making some changes if you haven’t).
- Find keywords for the next 10 topics you want to write about on your blog and start planning out your headlines and content strategy for those articles.
12. Google Analytics (Traffic and Blog Performance)
Wouldn’t it be great if you could learn the following about your website…
- What articles are the most popular (aka getting the most views)
- What platform people are visiting your website from (Pinterest, Google, etc.)
- Whether your visitors are viewing your website on mobile or desktop
- The average time people are spending on your website
- What country they are visiting from
- What time of day they are visiting
Well… you can!
Google Analytics tells you ALL of this and more!
You can also view trends and traffic over a period of time to get a better idea of your website performance.
You can also install the MonsterInsights plugin to view your traffic stats right on your WordPress dashboard.
There are other some simpler tools to track blog traffic (JetPack), but Google Analytics provides more details and statistics and is generally more accurate.
Sign up for Google Analytics and get your unique tracking ID.
- Download the MonsterInsights plugin and navigate to “Settings” to verify your tracking ID and activate your account.
- Check out the Google Analytics Academy for free tutorials an courses on how to understand the reporting and get the most from Google Analytics.
BLOG MONETIZATION TOOLS
This next set of blogging tools will help you optimize and monetize!
These are our favorite tools for landing pages, email marketing, and product creation!
13. LeadPages (Landing Page Software)
If you haven’t started collecting email addresses on your blog yet, this is the #1 blogging tool you need to implement from this article.
Email marketing is the most important first step you need to take to start making money with your blog.
Because emails help you connect on a more personal level with your audience and begin building a relationship with them.
And the trust built in that relationship makes them more likely to buy from you.
Any internet marketer will tell you that, but we’ve also tested it through a software called ClickMeter:
The screenshot above shows the following conversion rates:
- Weight Loss Articles: .48%
- Weight Loss Emails: .73%
- Yoga Articles: .80%
- Yoga Emails: 2.71%
Now, these are pretty poor conversion rates… So don’t read too much into that.
These rates were from the VERY early days of monetizing our health and wellness blog, and we were just getting started in the sales process.
But even that early on, it was very clear where most of our sales were coming from.
Our email list.
You can read more about the steps that we took to monetize our first blog here.
Collecting emails right on your blog is important because 90% of your visitors are never going to return to your website again.
Sad, but true, folks.
If you can get your readers to give you their email address, you will have a way to reach them again and send them additional content.
Aka begin building that relationship!
So, how do get people to sign up for your email list?
Well, first, you need to create a lead magnet.
A lead magnet is basically just a freebie that entices people to sign up for your email list (in exchange for some free content). Here are a few of our old ones:
These are some of the first free guides that we created for our email lists for our health and wellness blog. This is the very first step you need to take to start building your email list.
Next, you need to way to “advertise” or promote that freebie.
LeadPages is landing page software that allows you to create beautiful landing pages that can be used for collecting emails, selling products, etc.
Here’s an example of one of our landing pages that is designed with LeadPages for our 4-Day Monetize Your Blog eCourse:
Most new bloggers add a small “subscribe here” form at the bottom of their blog posts and then wait for the subscribers to start rolling in…
It doesn’t work that way.
If your only opt-in is at the BOTTOM of your content, most people won’t ever see it.
In fact, you can expect about 2% or fewer readers to use a form at the bottom of your posts. A good landing page can convert upwards of 50% or more of those same visitors!!!
If you’re not using landing pages to get subscribers on your blog, you’re sitting on money.
- Create a freebie to offer to your audience related to a popular topic on your blog. Examples: Free checklist, extra tips, plans, workbooks, etc.
- Create a landing page in LeadPages with an email opt-in.
- Connect it to your email marketing service (next tool below) if you don’t have one already.
- Link your landing page on your menu and in your articles where relevant. You can also link it directly to a Pinterest pin or other social media content!
14. ConvertKit (Email Marketing)
The blogging tool above will help you get email subscribers, but you also need a service that will allow you to save those subscribers and actually send emails to them.
This is what an email marketing service is for.
There are a LOT of different email marketing platforms out there and a lot of them are pretty comparable in terms of price and features.
But here’s what to watch out for…
Many software platforms often get overly complicated and complex very quickly because they try to offer too many features.
And then they end up great at absolutely nothing…
We’ve tried a few different services and found most of them to be pretty much the same.
Except for ConvertKit.
ConvertKit was actually created specifically with bloggers in mind.
The creator, Nathan Barry, was a blogger himself before he started the company, so he designed the platform to work specifically for bloggers — not eCommerce owners, software companies, or anyone else.
My favorite feature of ConvertKit is the ability to edit all of your emails in a particular sequence in one screen:
This meant a lot of extra time editing emails and it also made it harder to see how your emails “flowed” from one email to the next in a sequence.
The moment I tried ConvertKit out and used this feature, I was hooked.
We have used them ever since.
- You can try out ConvertKit for free for a month and see how you like it.
- Set up for your first form and sequence in ConvertKit.
- Connect it to the landing page you created in the step above!
- Also, download the ConvertKit plugin and use it to install a form at the bottom of your blog posts!
15. Teachable and Clickfunnels (Sales Pages)
I’ve included these two blogging tools in one because they’re similar but you’ll probably only need one of them.
Both of these software services are used for selling products on your blog.
We personally use both of them because we sell different types of products on our two blogs.
We use Teachable to build and sell our online courses on this blog (Create and Go):
Teachable is ideal for online courses because you get the software to create your landing pages but also the framework to build your courses as well.
This translates into an awesome user experience for your customers and they get access to the course right away, so you don’t have to do anything else!
I met the Teachable team, including the founder of the company, in San Diego at a conference, and they are a really awesome group of people that care about their customers a LOT.
Clickfunnels works similarly and does have a better landing page builder, but it’s not ideal for online courses.
The login process for a course or membership type of program is a little more complicated on Clickfunnels. BUT it works VERY well for selling one-time access products like eBooks that customers can download.
We use Clickfunnels to sell our online programs (eBooks) on our health and wellness blog. Here is a screenshot of one of the checkout pages that we designed:
You can also use Clickfunnels for email opt-in landing pages as well, although I would still stick with LeadPages if you’re only using it for email opt-ins because CF is more expensive!
Here is an example of one of our opt-in landing pages for our health and wellness blog that we made on Clickfunnels.
- If you’ve got a product to sell already or are in the stages of planning it, take a look at either Teachable or Clickfunnels to help you sell your product!
- They both have tons of videos and extra training to help you create and sell your product!
OTHER BLOGGING TOOLS
The following tools aren’t related to blog traffic and monetization like most of the tools above, but they CAN help you grow your business and save tons of time!
These blogging tools are more for productivity and organization!
16. Dropbox (File Storage)
I want to share a hypothetical story with you…
Imagine you are working on a beautiful, sunny day in Fort Lauderdale, Florida.
You’re on vacation (yeah, it’s a working vacation – welcome to the blogging world), so you decide to pour yourself a pretty, sparkling rosé.
Now you obviously can’t go back to work without rubbing this in the faces of all of your Instagram followers…
So, you take your photo, upload it to your IG story… and then proceed to dump the entire contents of your glass on top of your laptop keyboard.
That hypothetical girl deserves it, right?
*Sigh* I did…
That hypothetical girl was me, and this did happen.
The point of this tragic story?
Shit happens (…and sometimes, it’s your fault).
At the end of the day, I was out a few hours and a little more than $1,000. But I didn’t suffer any major setbacks because I didn’t lose any of my important files or data.
Because none of it was directly stored on my computer…
Dropbox is a tool for storing and sharing documents and other files on your computer. Think of it as storing a lot of your important stuff in the “cloud.”
You also have the option to store everything directly on Dropbox, which can free up storage space on your computer.
OR you can also sync Dropbox with your computer so that you can access your files easier and faster:
I choose to do this for convenience.
This also means that you can access your files from multiple devices (desktop, laptop, tablet, phone, etc.).
Alex and I have desktops at home and laptops for when we travel or work from coffee shops, and we can always access our files, articles, images, etc. from anywhere.
Dropbox makes it super easy to share files across your devices or with family, friends, or members of your work team.
- Give the free version of Dropbox a try and create folders for your important documents and files – both work-related and personal. You’ll only need a paid version if you need more storage space.
- If you have a business partner or someone else you work with regularly, send them access to certain shared folders so you can collaborate together.
17. Last Pass (Password Management)
Do you have any accounts that you NEVER seem to be able to remember the password to?
I have some that I have to reset every time I try to log in because they require me to have some random extra characters I normally don’t use or they won’t let me use an existing password twice.
It frustrates the heck out of me.
LastPass is a tool that stores all of your passwords for you so you can log in anywhere in seconds!
You can still set your own passwords when you create a new login for a site or you can let LastPass generate a more secure password for you.
The browser extension makes it super easy to log in to any site that you have a saved password for. So, when you visit a website, you can click the LastPass icon on the right to pull up your login credentials:
You can also use the browser extension to search for passwords at any time:
Lastly, there is also a mobile app version so that you have access to your stored passwords on your phone as well!
LastPass also has different ‘folders’ that you can categorize expenses in (i.e. business, personal, finance, etc.).
I think this is even more important when you are running an online business because the more your blog grows, the more accounts you’ll have to set up along the way.
- Sign up for the free version of LastPass – you only need the paid version if you work with teams. Consider downloading the mobile app as well.
- Start visiting some of the websites that you regularly log into and LastPass will prompt you to save the password within its system.
- That’s it! Your passwords are safely stored and accessible whenever you need them.
We hope that providing you with some actionable steps at the end of each blogging tool will help you get a better head start on implementing these tools!
What blogging tool do you think will make the most impact in your business right now? What changes are you going to make after reading this article?
We’d love to hear from you in the comment section below!